Oread Neighborhood Association
General Monthly Meeting
Thursday, August 26, 2010
Plymouth Church 7pm

 Minutes

President Rose Moore called the meeting to order at 7:05pm.

Moore asked everyone in attendance to please sign the attendance sheet and proceeded to take role for board members.

Moore announced that Secretary Lois Schneider and Treasurer James Hicks are not in attendance tonight.

Agenda Item I: Approval of July Meeting Minutes
Moore announced that due to the unavailability of printed July meeting draft minutes, the minutes will be voted on approval at the next meeting.

Agenda Item II: Officer Report
President Moore announced that an ONA Election Nomination Committee has been formed consisting of board members Tony Backus (Chairperson), Kyle Thompson and Elise Higgins. Any member interested in running needs to submit their name to the committee.  tasked with administering the nominations at the annual meeting.

VP Rob Farha stated that he would have several reports to give throughout the evening based on other agenda items.

Planning Coordinator Matthew Long stated that the 2009 CDBG grant year ended July 31 and 2010 has begun August 1. He stated that an Annual Report including ONA activities and treasurer’s report is in the completion stage and will be presented at the ONA Annual Meeting.

Agenda Item III: Urgent Items
No urgent items were discussed.

Agenda Item IV: Committee Reports
1.	1043 Indiana – Farha stated that he had received no response addressing the conditions. Paul Werner stated that they are working on the clean up and it will be completed by next week.

2.	Lighting Project Proposal – Brad Rector stated that Elise Higgins had updated him on the grant application from KDOT and that no more funding had been approved. Discussion ensued addressing the severity of the slope to bike up and down, etc in which Higgins email sent to ONA members was referred to as stating KDOT not approving the additional $174,000 was due to a lack of bicycle pathway planning. Marci Francisco stated that Ohio Street could possibly be utilized as a bike route. Members asked if Long would check with KDOT and/or CDBG to see if this was a possibility.

3.	By Laws Revision – Fadila Boumaza presented for the committee a summary of draft amendments to the current by-laws. Major changes were discussed that need to be approved.  The ONA boundary is being amended to include 1649 Edgehill. It was stated that the property was approved by the ONA membership to be part of ONA in April 2010 and that the adjacent property – 1647 Edgehill – did not and has not requested ONA membership. 

Other amendments include the maximum number of board members to be elected and the eligibility requirements and term limits of board members and officers. Much discussion ensued. 

David Holroyd asked Long to contact the City Planning / CDBG office in order to receive in writing information about how and when neighborhood boundary lines are drawn, how to drastically amend lines to annex or remove large areas from the neighborhood, as well as obtain a property owner / address list for ONA mailings and record on file. 

Jon Josserand stated that the current ONA By-Laws require that the notice given to announce the by-law agenda item must also include a summary of the proposed amendments. It was generally agreed that Boumaza’s presenting would be for informational purposes only and at the next general meeting a full discussion and vote will take place. Boumaza completed the presentation and yielded the floor to Josserand. 

Josserand proposed the idea for board member candidates to submit a “statement of substantial interest” to be consider for nomination. He stated this would be to identify neighbors and property owners in the ONA rather than only having a company. He also stated that if an individual wants to be on the board then they should identify the properties they own in the neighborhood. If the candidate is not a property owner, they simply leave that section of the boilerplate statement blank. 

Josserand also stated that there will be a Majority and a Minority Report presented at the next meeting concerning the By-Law Revision Committee recommendations. Long stated that he will make available the SSI form on the website for members to view and discuss at the next meeting.

4.	Oread Hotel Tailgate Parties – Farha briefly discussed the City Commission’s decision to approve the Oread Hotel’s permit to close off lanes of traffic and sell alcohol outside during football games. There will be a review of the permit after two home football games.

5.	TA-6-17-09 Boarding Houses – Farha briefly discussed the Planning Commission’s decision to defer the item without additional public comment to the next meeting. Farha stated that they were near an approval with grandfathering in existing homes that were up to date on current code requirements, however there continues to be debate on the parking requirement.

6.	Drop in Center – No report

7.	Porta Potty – City Commission approved the use of porta potties during home football games allowing them to be placed Thursday – Monday except when back to back home games are scheduled, then the porta potties are allowed to stay in their temporary location through the week.

Agenda Item V: Additional New Business
1.	No Comment
2.	Election Date for Board Members and Officers – Moore stated that due to the By-Law Revisions needing to be voted on before elections take place, then the Annual Meeting and Elections will take place at the October 28th meeting. She stated that if at the September meeting that amendments are not approved, then the existing by-laws will be followed for elections in October.

Agenda Item VI: District Reports
District 3: No U-Haul trailers for 3 days now!
District 4: Lights on the ground level of the Oread Hotel are finally on!

Agenda Item VII: City Agendas
 - Traffic Safety Commission – ONA wants to send statement that 11th and Indiana should be a 4 way stop and that it is way too dangerous as it currently functions now. 
 - LAN – Candy Davis reported that there are weatherization grants available through the city to owner occupied units. Visit the city website to learn more. 

Agenda VIII: Other News
Carol von Tersch reported that the city will provide plant material for the rock garden located in the public right of way west of the Oread Hotel, however, labor to place the material needs to be volunteered. Anyone wanting to volunteer should contact Carol about a Rock Garden Volunteer Day!

Members asked when the next ONA Clean Up Day is taking place. Historically, clean up days have taken place in late May or early June after the students leave for the summer. This will be on the next meetings agenda to discuss.

Members need to submit ideas for projects that may be funded by CDBG in 2011. This will be discussed at the next meeting.

Tony Backus reported that the community water garden meter is now installed, however, there was some difficulty in installation, and some work remains totaling around $650. More details will be available in the coming days/weeks.

Farha reported that the Police Department is conducting a nationwide search for a new police chief, however, captains and police officers support the current interim chief.

Von Tersch made a motion to close the meeting. Motion seconded by Farha. Unanimous approval. 

Meeting adjourned at 8:35pm.

Twenty-nine (29) members attended the meeting.

Minutes submitted by Matthew Long, ONA Planning Coordinator